WOMAN-OWNED SMALL BUSINESS (WOSB) | PRIMARY NAICS: 541611 | CAGE: 202K1 | UEI: V9GBX3R6QCF9
FEDERAL OPERATIONS, GOVERNANCE, & COMPLIANCE ADVISORY
Untangling Complex Federal Operations Behind the Scenes
Backed by 23+ years of experience in the Federal workspace, culminating in senior advisory roles, Aviz Consulting partners with federal programs and prime contractors to simplify administrative complexity and ensure compliance is a natural byproduct of well-designed procedures.
My Operating Philosophy
I design procedures to minimize "paper-shuffling" and bureaucratic bottlenecks, reduce staff mental fatigue, and seamlessly integrate compliance into daily routines—allowing your team to focus on their mission.
As an independent investigator, advisor, and thought partner, I operate quietly behind the scenes. I combine deep, objective analysis with brief, targeted touchpoints designed to respect your schedule.
Highly Targeted, Fixed-Price Deliverables
Aviz Consulting packages its specialized operations and compliance expertise into clear, transparently scoped, and fixed-price projects. I do not believe in rigid, one-size-fits-all solutions; each project is customized around the exact requirements of your program.
Operational Diagnostics & Bottleneck Mapping
The Focus: A rigorous forensic analysis of internal procedures, administrative backlogs, and operational bottlenecks to uncover why simple tasks require multi-layered approvals and where systems are stalling.
Example Deliverables (Tailored to your program's scope):
The Operational Diagnostic Map: A clean, visual representation of your current operations, pinpointing the exact nodes where delays, redundancies, and hand-off bottlenecks occur.
The Alternative Operational Blueprint: Streamlined options to restructure approval loops, reduce hand-off delays, and speed up turnaround times without sacrificing regulatory oversight.
STANDARD DURATION
Typically structured as a 30-Day Diagnostic Assessment.
IDEAL FOR
Programs experiencing chronic backlogs, systemic delays, or preparing for high-stakes federal or institutional reviews.
Procedural Clarity & Error Reduction
The Focus: Translating dense, complex federal regulations, policies, and procedures into practical daily tools aimed at reducing errors.
Example Deliverables (Customized to your program's scope):
The 1-Page "Quick-Guide" Suite: Visually structured, action-oriented daily operating checklists and flowcharts replacing dense textual standard operating procedures.
Decision Aids: Custom-built tool designs with built-in logic to simplify complex eligibility criteria and timing rules.
The Procedural Clarity Review: A targeted assessment identifying where complex policies and procedures create confusion and outlining practical, scannable tools to reduce errors.
STANDARD DURATION
Scoped by procedure count.
IDEAL FOR
Teams implementing new programs, onboarding rapid waves of staff, or experiencing elevated administrative errors.
Risk Advisory & Internal Controls Optimization
The Focus: Identifying and evaluating operational risks—whether formal or undocumented—filtering background clutter from mission-critical vulnerabilities, and building right-sized, low-overhead internal controls to protect governance integrity.
Example Deliverables (Tailored to your program's scope):
The Risk Identification & Prioritization Matrix: An objective, data-driven evaluation identifying operational vulnerabilities and filtering out routine background noise.
The Internal Control Review: A focused operational assessment evaluating current safeguards, pinpointing critical control gaps, and recommending right-sized, low-overhead controls.
STANDARD DURATION
Custom-scoped based on program’s scope (typically 4 to 6 weeks).
IDEAL FOR
Teams preparing for audits, reacting to frequent operational surprises, or seeking to streamline compliance overhead.
Decision Authority & Delegations Alignment
The Focus: Aligning organizational decision rights to secure legal sign-off boundaries, clarify signing authority, and minimize administrative routing delays across program levels.
Example Deliverables (Tailored to your program's scope):
The Consolidated Signing Authority Registry: A single, clean, digital register mapping key operational decisions, who holds the delegable authority, and the exact legal boundary of that sign-off.
Delegation Alignment Procedures: Streamlined routing templates and verification checklists to simplify the drafting, routing, and approval of internal agreements, memoranda of understanding, and delegation memos.
STANDARD DURATION
Custom-scoped based on program complexity (typically 3 to 5 weeks).
IDEAL FOR
Federal programs undergoing rapid leadership transitions, scaling, or restructuring.
The Low-Friction Collaboration Model
Aviz Consulting reduces overhead through a structured, asynchronous-first engagement model designed to preserve your program's valuable time and budget.
Step 1: Asynchronous Background Review
Zero team disruption. I analyze your existing documentation, policies, organizational structures, and risk inventories quietly behind the scenes. Your team stays focused on their mission-critical daily work while I handle the heavy analytical lifting.
Step 2: Targeted Diagnostics
Low-overhead touchpoints. I conduct brief, informal, 1-on-1 conversations with key staff. I ask targeted, non-threatening questions to map exactly where workflows break down and locate hidden bottlenecks or compliance vulnerabilities.
Step 3: Dynamic Implementation
Feedback-driven refinement. Each project concludes with dedicated, interactive office hours to answer questions.
Federal Past Performance
My human-systems approach is backed by over two decades of highly successful operations, risk management, and policy alignment within prominent federal health research ecosystems.
Operational Diagnostics & Bottleneck Mapping
Administrative Selection Architecture: Designed and implemented objective selection criteria and review process for the office’s student loan repayment program to streamline application review and approval.
Program Management & Strategic Planning: Coordinated and co-facilitated the development and implementation of the office's strategic plan, aligning operations to long-term goals.
Procedural Clarity & Error Reduction
Custom Decision Aids: Developed interactive decision aids to automate intricate administrative and personnel eligibility criteria.
Workflow Optimization & Standard Operating Procedure Refinement: Refined daily standard operating procedures and updated internal intranet pages to increase staff understanding and consistency.
Risk Advisory & Internal Controls Optimization
• 60%+ Reduction in Active Risk Inventory: Led a key risk prioritization workgroup, successfully evaluating an inventory of 54 active risks and streamlining them down to 19 critical, executive-approved priorities.
• Preventive Compliance Controls: Conducted targeted compliance reviews of travel and purchase card programs, exposing vulnerabilities, identifying per diem overpayments and unauthorized purchases, and recommending corrective actions.
Decision Authority & Delegations Advisory
Signing Authority Realignment: Served as the trusted advisor for institutional signing rights, reviewing and restructuring 42 core delegations of authority to minimize approval delays and protect decision-making integrity.
“Organizations seeking expertise in risk, governance, compliance, policy, and SOP development will find in Tricia a trusted advisor and an exceptional leader.”
-Former Branch Chief, Federal Health Research Agency
Business Information
📋LEGAL ENTITY DETAILS
Aviz Consulting, LLC
Certifications: Woman-Owned Small Business (WOSB)
Business Structure: Single Member LLC
🔑 CORE IDENTIFIERS
CAGE Code: 202K1
Unique Entity ID (UEI): V9GBX3R6QCF9
SAM.gov Registration: Active
⚙️ NAICS CLASSIFICATIONS
Primary: 541611 (Administrative & General Management Consulting Services)
Secondary: 541612, 541618, 541690, 541720, 541990
✉️ DIRECT CONTACT
Contact: Tricia Zarfoss, Principal
Email: info@avizconsulting.com
Location: Columbia, MD (D.C. Metro Area)
Streamlined Procurement Pathways
Federal acquisitions are simplified when you contract with Aviz Consulting. As a certified Woman-Owned Small Business (WOSB), I offer rapid, low-friction pathways to secure my advisory services:
Direct Awards (FAR Part 13): Federal agencies can partner with Aviz Consulting through simplified sole-source acquisitions under the Simplified Acquisition Threshold (FAR Part 13), bypassing lengthy and complex competitive bidding.
Prime Teaming & Subcontracting: Aviz is fully registered and ready to team with prime contractors as a subcontractor, helping partners meet strict agency small-business participation quotas and set-aside goals.